Updated: Aug 29, 2019
Contracts have been an essential part of doing business since the 13th century. They provide us with a documented agreement about the terms and outcomes of working with others. Without them, the world would be a chaotic place.
Thanks to the internet, it’s now possible to do business with anyone, anywhere in the world. This revolutionary technology removes obstacles to doing business, and allows us more freedom than ever before. As Uncle Ben said in Spiderman, “with great power comes great responsibility.”
Failing to choose a reputable, lawful, and secure online digital signature tool can cost you time, money, and even your sanity. That’s why we’ve put together this guide to help you understand what to look for when choosing a online digital signature provider.
Make Sure It’s Legally Compliant
You may think this is common sense, but not every solution is legally compliant. We’re not going to point any fingers, but believe us when we say there are non-compliant tools on the market, especially among the free ones.
IndorseSign, on the other hand, allows you to digitally sign documents that are legally equivalent to wet ink signature as per EU regulations. How so?
Basically, we took the necessary steps to ensure organizations using our solution comply with eIDAS: every signer needs to have a Qualified Digital Certificate in order to carry out electronic transactions that are legally certain and highly secured.
This means we’re able to offer you standard, advanced and qualified signatures, which are all issued by an Authorized Certificate Authority – as per EU regulations. Pretty awesome, right?
Better yet, we went one step further than the competition and created a patented, industry-first feature that allows you to “seal & endorse” contracts and documents for enhanced authentication and control.
Make Sure It’s Secure Like Fortnox
Yes, your mother probably told you to put safety first, but we’ve gone ahead and put it second, but not because it’s any less important!
Another side-effect of the rapid technological advancement of our workplace is that it’s now easier than ever for criminals to pull off a data breach or commit cyber fraud. This means it’s also never been more important that you use tools which are equipped to deal with the increased risk.
That’s where IndorseSign shines brighter than any online digital signature solution on the market. Not only are we 100% compliant with GDPR thanks to our customer first data policies, but we’ve also built in two revolutionary features that set us apart:
Here’s a quick overview:
● We protect your user keys and data from leakage and fraud by storing it behind impossible to crack 2FA Mobile Authentication, and offering a document locking feature so only approved users have access. Plus, anytime your data is stored by us, we make sure there are copies available on multiple data centers for effortless recovery.
● We offer a newly approved method for legally binding e-signatures called Remote Signature. It means a user does not have to carry a smartcard or USB to digitally sign a legally binding document. This means the user needs to use only one system when doing a legally binding signature. There is no need for additional user names and passwords from other systems. Users can digitally lock (or encrypt) the PDF and define users that are allowed to unlock (or decrypt) it.
If you’re a security nerd, these features alone should have won you over. But for the less tech-savvy readers, here’s what that means…
You can handle all your business transactions and contracts with total peace of mind thanks to our cutting-edge identification, authenticity, availability, integrity, non-repudiation, accountability, confidentiality, and authorization features.
Never again will you have to worry about getting ripped off, having your data leaked, documents ending up in the wrong hands, or anything of the sort.
Make Sure It Can Be Easily Integrated
Nothing is more disappointing than getting your hands on awesome new technology, only to realize hours later that you’ve got no clue how to set the thing up.
If you want to avoid similar disappointment, make sure you choose an online digital signature solution that’s quick to set up, flexible, and easy to integrate into your existing business and workflow.
IndorseSign, as an example, can be set up in one of two ways:
For average users: the platform is deployed on cloud data centers, integrated with Remote Signature, Seal Services and Certificate Authority (CA) API’s. Users can then use IndorseSign in the cloud through their web-browser. For advanced users: the IndorseSign platform can be installed on-premise for an extra fee, allowing them to utilize their own servers and integrate it with the IndorseSign platform in the cloud.
To make using IndorseSign even easier, we’ve designed it to work flawlessly on any desktop, laptop, tablet, or smartphone device. That way you can collaborate and sign documents from anywhere and anytime you please.
We’ve even built in multi-operating system support for both Windows and Linux, so you are free to use your preferred operating system.
Make Sure It’s Easy To Use
Before all these technological advancements that many of us take for granted, signing and sending documents was a time-consuming process. Physical copies needed to be mailed around and signed by hand, and often authorized by multiple parties too.
With IndorseSign, documents no longer need to be printed, signed, scanned, uploaded or worse, mailed.
All thanks to productivity-enhancing features like:
● Easy content management and version tracking.
● Permissions, and folder rules.
● Document processing workflows.
● Email and app notifications.
● User permission control and enrollment of signatures and seals.
● Easy annotation, preparation, signing, sealing, and endorsing with an e-Pen, touchscreen, or mouse.
● Bulk sealing, signing and endorsing by folder.
With a few clicks of a button, you can have a digital document teleport-ed from party-to-party, signed, and back to you before you can say “Signed. Sealed. Delivered!”
Make Sure It’s Pays For Itself
Now for the best part: how IndorseSign can save your business truckloads of time and money.
If you’re going to choose an online digital signature solution, you may as well choose one that’s efficient and effective.
Until now, other solutions caused governments, businesses and individuals to waste a lot of money and effort delivering and archiving documents.
Sure, ERP and CRM technology provided a solution to structure transactions data, but the unstructured legal data that required approval was still kept on paper. While the internet provides a means to deliver electronically signed documents, recipients still require these documents to be endorsed and need proof that electronic signers are authorized.
By switching to digital transaction management, you’re not only saving 300 kilos of paper a year, and reducing the impact your organization has on the environment. You’re also saving countless hours of your employees time.
Not to mention the cost of resources your company may be shelling out either. For example, PricewaterhouseCoopers reports that on average, a company spends $25,000 to fill one file cabinet and an additional $2,100 a year to maintain that cabinet.
As you can see, removing these efficiencies would quickly pay for our solution, and then some. (It’s basically free money!)
E-signing, authenticating, sharing, transferring, certifying, and archiving documents the ‘old fashioned way’ is a pain, and when not properly secured, companies are at risk of being breached.
Using IndorseSign, Employees can perform and manage digital transactions from anywhere, at any time and on any device they want.
We built IndorseSign to help companies increase their efficiency, improve their productivity, collaborate better, work more securely, and to effortlessly ensure legal compliance.
Our happy customers can attest to those benefits, and more. IndorseSign was designed to pay for itself in productivity and profits.
If you want to experience what IndorseSign has to offer, sign up for a free demo and see for yourself what our customers are raving about.